How to create a WordPress Wiki: The Definitive Guide

Published at tips tricks by Elle Holder on 28th Sep 2021

You could be here because you’ve just heard about WordPress wikis, and you’re wondering what they are and if you need one. Or you landed here because you already know what a WordPress wiki is, and you’ve decided it’s time to build one.

Whichever group you’re in, you’re in the right place since this is a complete guide. I’ll start off with the background of wikis, why they’re an important addition to many websites, and finally, how to create your own.

Table of Contents

1. What is a Wiki?
2. The Elements of a Well Designed WordPress Wiki
3. Why Would You Want a WordPress Wiki?
4. WordPress Wiki Themes
5. WordPress Wiki Plugins
6. How to Optimize Your WordPress Wiki for SEO

1. What is a Wiki?

Books Knowledge

Anyone who has spent any amount of time doing online research has stumbled across and/or used Wikipedia. Or, if you follow the news, you would have heard of WikiLeaks.  

So what exactly is a wiki?

First, the word “wiki” is a Hawaiian word that means quick.  In 1995, a programmer by the name of Ward Cunningham developed the first user-edited website. Or more precisely, a user-edited companion website to the Portland Pattern Repository, a site that discussed software design patterns.

He called it the WikiWikiWeb.


Source: Wayback Machine

He knew the meaning of the Hawaiian word and knew that Hawaiians would double a word to add emphasis to it. So where wiki meant quick, wiki wiki would mean very, very quick.

That’s the original meaning behind the name, but are today’s wikis the same thing they were more than 25 years ago?

As mentioned above, chances are anyone who has done any online research has used Wikipedia, so you have a sense of how wikis are used today. But they’re also used as knowledge bases and that’s one of the many reasons why WordPress wikis have become so popular.

There are three design principles to a wiki:

  • They must be easy to update
  • They’re collaborative
  • They’re simple to navigate

Remember the word quick? Let’s add easy to that and apply both to the above.

Easy updating means adding, editing, and updating your wiki is a quick, simple process.

You can create non-collaborative wikis, but if you choose to collaborate it’s easy for all to share their combined knowledge and experience.

Looking for information shouldn’t be like digging for hidden treasure. The structure of a wiki means they are easy to navigate and drill down into to find what you’re looking for.

Simply put, wikis are the easiest way to create and provide a one-stop spot for all the information you and your team have collected.

2. The Elements of a Well-Designed WordPress Wiki

Whether you’re building a WordPress wiki or a wiki for some other CMS, the elements are the same. And they expand beyond the three mentioned above.

Again, a good foundation for a WordPress wiki starts with:

To add to that, a well-designed wiki should incorporate the following elements.

If you’re creating a WordPress wiki, you will find that the WordPress core doesn’t have all the ability or functionality to handle all of these elements. Fortunately, there are a number of WordPress themes and plugins that do, and I’ll detail those below.

3. Why Would You Want a WordPress Wiki?

There are a number of ways company’s can benefit from having a WordPress wiki on their website. (It doesn’t have to be a WordPress wiki. It can be any type of wiki.)

  • They’re a great way to organize and document important information
  • A wiki can make it easier to manage team collaboration
  • They can drive your team to better results
  • Your wiki could help you manage your content marketing
  • They’re cost-effective
  • They can increase your SEO
  • You build authority—which also builds SEO
  • Increased website traffic

Let’s discuss a few of these in greater detail.

Organize and Document Important Information

KnowHow WordPress Wiki Demo

Ultimately, you want a WordPress wiki that is easy for your team and viewers to access, edit, and follow. That means a well-organized wiki.

The best wikis incorporate a clearly defined hierarchal structure that makes finding information easy. If you run a business whose requirements are more outside the box than most, you should customize your wiki so that it reflects your needs and structure.

Having such a clear structure is advantageous to employees and customers/clients. A Workplace Productivity and Knowledge Management Survey that was released in 2019 stated that the productivity of 57% of knowledge workers is impacted because they can’t find the information they need. 49% of them say they can spend up to 2 hours each day looking for the right information.

Imagine the increases in productivity if every company had something like a WordPress wiki page on their website or intranet.  

Easily Manage Team Collaboration

A WordPress wiki can help when a team is collaborating on a project. It will help all members organize and document solutions, procedures, and steps are taken, which means increased efficiency.

Manage Content Marketing

In terms of SEO, establishing yourself as an authority is critical. If you make use of a collaborative wiki, it can aid in content management and help you put together a one-stop-spot for information. Information that can help you build credibility in your industry.

Increase Your SEO

I mentioned SEO above, but a wiki will do more for the SEO than just add authority.

Wikis link to your posts and pages, often with keyword phrases which will also boost your SEO efforts.

There may be a bit of work involved when you first start a WordPress wiki but, in many ways, they are worth it. From a productivity standpoint and an SEO standpoint.

4. WordPress Wiki Themes

If you want to build a WordPress wiki page or site, you have a few options. You can use a wiki theme or a wiki plugin.

Let’s start off with some of the best WordPress wiki themes. Some of them come at a price and some of them are free.

1. HeroThemes – KnowAll

KnowAll WordPress Wiki Theme


KnowAll is a full-featured wiki theme perfect for anyone wanting a well-rounded knowledge base.

Some of the included features are:

  • A shortcode builder for styling
  • Categories and subcategories
  • Search widget
  • It allows for user feedback
  • Analytics on search terms, the usefulness of the articles, and how many users still needed support after reading the article
  • The ability to transfer customers to live support
  • Widgets for the table of contents, search, and more
  • Add attachments to articles
  • Make sections of the wiki private—available to logged-in users only

Here’s an example of a wiki built with the KnowAll theme:

MindDoodle Wiki


With all that, it shouldn’t come as a surprise that this isn’t a free them.

KnowAll Pricing

KnowAll has three pricing tiers:

KnowAll Essential - $ 149
KnowAll Plus - $199
KnowAll Pro - $399

2. Launch + Sell – WikiPress

WikiPress WP Wiki Theme

WikiPress allows you to create and edit a wiki using the WordPress visual editor. From the front end of your website.

Features include:

  • Automatic navigation creation
  • Easy setup and management
  • The ability to personalize your WordPress wiki to match your company’s branding


1-year license - $99

WikiPress Demo

Source: WikiPress Demo

3. FasterThemes – MyWiki

MyWiki Theme

MyWiki loads fast—great for SEO!—and is easy to install and configure.

Features include:

  • Fully mobile responsive
  • One-click updates
  • Translation ready
  • Quick, simple search
  • SEO optimized (pro)
  •  Unlimited colors (pro)
  • Multiple layout variations (pro)
  • 600+ Google Fonts (pro)


  • Basic version – Free
  • Pro version - $39
MyWiki Demo

Source: MyWiki Demo

5. WordPress Wiki Plugins

Using a plugin to add a WordPress wiki to your site may be a bit easier for some. Especially if they’re not starting a new site from scratch. Of course, some theme builders like Divi or Elementor will lend themselves to building an addon wiki to an existing site, so keep that in mind.

Here is a selection of plugins that you could choose from. I’ve included both free and paid options.

1. WPDeveloper – BetterDocs

BetterDocs Wiki Plugin

The free version of BetterDocs is compatible with any WordPress theme and offers a modern, configurable, drag and drop template that will provide an excellent support option for your site’s visitors and customers.

Features include:

  • A selection of premade template designs
  • Shortcode and page builder widgets
  • Auto or Sticky (interactive) table of contents
  • Advanced live search
  • Integrated analytics
  • Advanced list view editor
  • Fully compatible with Elementor Page Builder
  • WPML (WordPress Multilingual) certified


If you opt for the pro version, there are three different tiers.

  • Individual – Regularly priced at $149, currently $69 – Activation on 1 site
  • Small Business – Regularly priced at $299, currently $149 – Unlimited sites & 25% renewal discount
  • Agency – Regularly priced at $499, currently $299 – Unlimited sites & lifetime access

The pro version has the above features plus:

  • An Instant Answer Bot
  • Enhanced analytics
  • Multiple knowledge bases or wikis
  • Maintain an internal knowledge base with user role permissions
BetterDocs Wiki Demo

Source: BetterDocs Demo

2. Helpie WP Plugin

Helpie Wiki Plugin

Helpie WP offers a complete solution to adding a wiki or knowledge base to your WordPress site.

Some of the features include:

  • Frontend editor
  • Publishing capabilities
  • A revision system
  • Auto linking
  • A smooth search experience
  • Content prioritization
  • Keyword matching
  • User roles and permissions
  • Branding and styling options


Helpie WP offers a free 7-day trial and then one of the following:

  • Activate 1 site licenses - $69
  • Activate 5 site licenses - $99
  • Activate 30 site licenses - $199
Helpie Woostore Wiki

Source: HelpieWP Woo Store Demo

3. KonstruktStudio – MinervaKB Knowledge Base

MinervaKB Wiki

Available via the Code Canyon / Envato Market the MinervaKB WordPress wiki plugin is feature-rich and reasonably priced.

Some included features:

  • Live search
  • An analytics dashboard including search analytics
  • Shortcode builder
  • WooCommerce integration
  • Elementor widgets
  • Support tickets
  • Visual composer
  • More than 1K Google Font options
  • FAQ module
  • A dynamic table of contents
  • Access restrictions

MinervaKB is super easy to use. Simply install the plugin on a new or existing WordPress site, import support demo pages and content, then edit and add your content. Once that’s done, hit “Publish,” and you’re done.


  • Regular, single-use license - $69
  • Extended license (allows you to create and sell an end product) - $99
MinervaKB Demo

Source: MinervaKB Demo

6. How to Optimize Your WordPress Wiki for SEO

I briefly addressed SEO above, but since there’s a good chance you spend a lot of time, and perhaps money, optimizing your main website, it wouldn’t make sense to add a wiki and not do the same for it.

So let’s talk about how you can maximize all the work you’ve done so far with your current site, plus what you’re doing now with your wiki addition.

Use Appropriate Keywords in your Wiki or Knowledge Base

How often do you Google something when there is a feature in a product you’re trying to understand?

Here’s an example. Say you use MS Word and want to use the Track Changes feature, but you don’t know how. A Google search gives you this:

Google MS Word Wiki

And that first SERP result drills you right into the Microsoft Knowledge Base to the answer.

So do yourself a favor and make sure you use keywords that Google searchers will use. Optimize your wiki or knowledge base so your customers can find answers where they’ll probably search for them. Google.

Microsoft Word KB

Make Use of Googles Knowledge Graph

Google implemented its own knowledge base back in 2012. When users search on a keyword or keyword phrase Google provides an infobox above the search results. Google calls them knowledge panels.

If you can get your WordPress wiki/knowledge base noticed by Google, that can drive significant traffic to your site.

Here’s an example, and I’ll use Microsoft again.

Google Knowledge Graph

What’s really interesting here is that the university wiki that Knowledge Graph comes from beat out even Microsoft in the SERPs. That’s some powerful SEO!

The search term I used above was a “how to” question, and those are exactly the type of questions Google usually answers with a knowledge graph.

So be sure your WordPress wiki or knowledge base is full of “how to” questions and answers.

Make Use of Bullet Points or Numbered Lists for Instructions

Wherever possible, try to break your knowledge graph instructions into bulleted lists with a relevant header that contains your keywords. Google likes that and so will your readers.

Do Keyword Research on Your Knowledge Base Titles

The reasoning here is twofold.

First, you want your readers to be able to easily find the info they’re looking for. But if you use relevant keywords in your title headings as well, you’re increasing your SEO juice.

Some WordPress wiki plugins make this easy for you.  HeroThemes, creators of the KnowAll theme mentioned above, also develops something calling the Heroic Knowledge Base. It allows you to create two separate titles, one for humans and another meta title for Google bots.

Interlink Your Articles

Interlinking your blog posts is great for SEO but it’s also something you should incorporate into your knowledge base.

The purpose here is to add relevant anchor text which will pass authority to your posts and to make it easier for search engines to crawl your wiki or knowledge base.


Adding a WordPress wiki to your site is a great way to help your organization, your customers, and your marketing efforts.

Beefing up your SEO with something cost-effective like a wiki can bring a great ROI. It’s a win win situation.

There are so many additions we can make to our WordPress sites to make them more useful—like wikis and knowledge bases—and tools that make them easier to manage as well.

Take a look at WPBlazer and find out why it’s one of the best WordPress management tools you can use.